09 Jan, 2020
Trader Vic's Bahrain is urgently looking for candidates for Receiving, Store and Requisitioning Clerk.
Trader Vic's is a Polynesian themed restaurant and bar, a franchise originated from Oakland, California. It is situated in the grounds of The Ritz-Carlton Hotel. Restaurant serves fusion food with 130 seats. Its Boathouse bar is known for the famous signature cocktails like Mai Tai and Tiki Puka-puka.
If you are young and ready to take on this exciting role, apply with us.
Perform general office administration in a well-organised manner as required.
Ensure effective administration is maintained at all times; Monitor tasks as they arise and complete all tasks fully.
Maintain friendly and professional communication as the first contact for general external enquiries and correspondence.
Coordinate and arrange maintenance for all operating systems; Systems include telephones, computers, printers, photocopiers, recycling
Arrange prompt technical support when required.
Prepare Purchase Requests.
Coordinate all order approval signatures as required.
Source products and gather quotations.
Update the list of valid suppliers and organise by item category.
Record, manage and reconcile payments for office expenses including phones, computers, credit card statements etc. as required .
Record and align all Petty Cash transactions and acquittals.
Ensure office supplies are available and appropriate; Process purchase orders and perform regular inventories as required.
Ensure all stock kept on the premises is accounted for, monitored and appropriately stocked.
Regularly monitor and record regular stock inventories; note the quality and quantity of all stock stored.
Record all P&L costs at the end of the month following monthly stock-take.
Coordinate P&L report expenses according to monthly cost, tracking contracts and accruals with the Hotel Financial Assistant.
Monitor all contracts with a pending expiry or renewal date.
Monitor and coordinate all invoices for contracted work.
Monitor expenses (as per expired quotations) in accordance with budget guidelines.
Accountable for the reconciliation of expenses (outstanding quotes and invoices) at the end of every month.
Accrue expenses for any invoices that have not been accounted for.
When applicable, ensure that the expertise of the appropriate department monitors inventories (eg. An informed member of the kitchen team
needs to supervise food stock inventories).
Organise, track and maintain all records of Quotations, Purchase Requests, Proforma Invoices, Delivery Notes and Invoices.
Ensure all deliveries are well-monitored.
Coordinate LPO internally with supplier.
Ensure all stock upon delivery is promptly stored and recorded correctly.
Coordinate the filing of hard- and soft- copy records and maintain accurate records.
Receive and distribute incoming postal deliveries appropriately.
Maintain accurate records of staff whereabouts including leave register and arrangements.
Liaise with office contractors, including IT service providers & building maintenance as required (Staff Accommodation Etc)
Coordinate staff amenities and provisions