09 Jan, 2020

Receiving, Store and Requisition Clerk

  • Trader Vic's
  • Seef, Bahrain
Full time Hospitality-Hotel Purchasing-Procurement

Job Description

Trader Vic's Bahrain is urgently looking for candidates for Receiving, Store and Requisitioning Clerk.

 Trader Vic's is a Polynesian themed restaurant and bar, a franchise originated from Oakland, California. It is situated in the grounds of The Ritz-Carlton Hotel. Restaurant serves fusion food with 130 seats. Its Boathouse bar is known for the famous signature cocktails like Mai Tai and Tiki Puka-puka.

 If you are young and ready to take on this exciting role, apply with us.

Job Description:

  • Perform general office administration in a well-organised manner as required.
  • Ensure effective administration is maintained at all times; Monitor tasks as they arise and complete all tasks fully.
  • Maintain friendly and professional communication as the first contact for general external enquiries and correspondence.
  • Coordinate and arrange maintenance for all operating systems; Systems include telephones, computers, printers, photocopiers, recycling
  • procedures etc.
  • Arrange prompt technical support when required.
  • Prepare Purchase Requests.
  • Coordinate all order approval signatures as required.
  • Source products and gather quotations.
  • Update the list of valid suppliers and organise by item category.
  • Record, manage and reconcile payments for office expenses including phones, computers, credit card statements etc. as required .
  • Record and align all Petty Cash transactions and acquittals.
  • Ensure office supplies are available and appropriate; Process purchase orders and perform regular inventories as required.
  • Ensure all stock kept on the premises is accounted for, monitored and appropriately stocked.
  • Regularly monitor and record regular stock inventories; note the quality and quantity of all stock stored.
  • Record all P&L costs at the end of the month following monthly stock-take.
  • Coordinate P&L report expenses according to monthly cost, tracking contracts and accruals with the Hotel Financial Assistant.
  • Monitor all contracts with a pending expiry or renewal date.
  • Monitor and coordinate all invoices for contracted work.
  • Monitor expenses (as per expired quotations) in accordance with budget guidelines.
  • Accountable for the reconciliation of expenses (outstanding quotes and invoices) at the end of every month.
  • Accrue expenses for any invoices that have not been accounted for.
  • When applicable, ensure that the expertise of the appropriate department monitors inventories (eg. An informed member of the kitchen team
  • needs to supervise food stock inventories).
  • Organise, track and maintain all records of Quotations, Purchase Requests, Proforma Invoices, Delivery Notes and Invoices.
  • Ensure all deliveries are well-monitored.
  • Coordinate LPO internally with supplier.
  • Ensure all stock upon delivery is promptly stored and recorded correctly.
  • Coordinate the filing of hard- and soft- copy records and maintain accurate records.
  • Receive and distribute incoming postal deliveries appropriately.
  • Maintain accurate records of staff whereabouts including leave register and arrangements.
  • Liaise with office contractors, including IT service providers & building maintenance as required (Staff Accommodation Etc)
  • Coordinate staff amenities and provisions

Nationality

All Nationalities  

Years of Experience

2

Education

School/College  

Required Languages

English  

Skills

Admin Work  

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