25 Nov, 2021

Executive Secretary

  • ABC
  • Jeddah Saudi Arabia
Full time Accounting Admin-Clerical Business Development Executive General Business

Job Description

A well know and reputed large scale organization based in Jeddah, Saudi Arabia is looking for an executive secretary to CEO to perform multiple takes.

 

  • Provide administrative and clerical support
  • Schedule meetings and arrange conference rooms.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare Admin budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Coordinate committees and task forces.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.
  • Can assist office manager and other key members for smooth execution of operations
  • Can perform all other related and assigned tasks in a professional manner to finish and accomplish the relevant duties

Candidate must posses

  • Professional command in English language (reading, writing, speaking and listening)
  • Professional command in Arabic language (reading, writing, speaking and listening)
  • Executive Assistance Experience
  • Good Communication Skills
  • Scheduling and Coordination Skills
  • MS Office Suite
  • Attention to Details
  • Administrative Experience

 

 

Nationality

All Nationalities

Required Languages

English, Arabic

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